Costs Assessment Decision in Federal Court Appeal

Date: 20260115 Docket: A-303-19 Citation: 2026 FCA 7 Present: [NAME], Assessment Officer BETWEEN: [NAME] Applicant and [NAME], PEEPEEKISIS FIRST NATION, and HIS MAJESTY THE KING IN RIGHT OF CANADA Respondents Assessment of costs without appearance of the parties . Certificate of Assessment delivered at Ottawa, Ontario, on January 15, 2026.

REASONS FOR ASSESSMENT BY: [NAME], Assessment Officer Date: 20260115 Docket: A-303-19 Citation: 2025 FCA 7 Present: [NAME], Assessment Officer BETWEEN: [NAME] Applicant and [NAME], PEEPEEKISIS FIRST NATION, and HIS MAJESTY THE KING IN RIGHT OF CANADA Respondents

REASONS FOR [NAME], Assessment Officer I. Overview [ 1 ] On September 22, 2023, [NAME] ([NAME]), and [NAME] jointly requested the judicial reviews in Court files A-303-19 and A-328-19 be heard simultaneously. On September 26, 2023, the Court heard simultaneously the judicial review applications in Court files A-303-19 and A-328-19. [ 2 ] By way of Judgment and Reasons for Judgment dated July 12, 2024, the Court dismissed both judicial review applications and requested the parties to make submissions on costs. In a subsequent Judgment issued in A-303-19 on September 10, 2024 (Judgment), the Court determined that costs shall be paid by the applicant to each of the respondents, [NAME] and [NAME] ([NAME] or the respondent), and ordered that such costs shall be assessed “based on the midrange of column III of Tariff B.” [ADDRESS] also issued a separate and identical Judgment in A-328-19. [ 3 ] Upon receipt of [NAME]’s bill of costs on June 30, 2025 (Bill of Costs), a direction was issued to inform the parties that the assessment would proceed in writing and of the deadlines to file their respective costs materials. As the delays set out in the direction have expired, the file is perfected and ready for assessment. I have reviewed the Court file and note that for the purposes of this assessment, the parties filed the following: [NAME]’s letter in support of the Bill of Costs, dated August 1, 2025; [NAME]’s letter in response, dated September 5, 2025 (Response); [NAME]’s letter in reply, dated September 24, 2025. [ 4 ] I will now discuss a preliminary issue before addressing the assessable services.

II. Preliminary Issues A. What unit value shall apply to this assessment of costs? [ 5 ] Likely through inadvertence, the respondent applied the unit rate of $183.43 in the Bill of Costs, and no further explanation was provided in the written representations in support of this amount. I cannot accept to apply this unit value. [ADDRESS] of Appeal has confirmed the settled doctrine of the federal courts stating that the unit value to be used is the one in effect at the time the request for an assessment of costs was filed ( [NAME] v. Canada (Attorney General) , 2019 FCA 233 at paras. 4, 22). As the respondent’s Bill of Costs was filed on June 30, 2025, the unit value in force at that time should apply, which was $180.00 (subsection 4(1) to Tariff B).

III. Assessment of Costs A. Assessable Services (1) Items 25, 26 and 27 [ 6 ] At the outset, I find that the uncontested claims presented under Item 25 (1 unit) and Item 26 (4 units) to be in accordance with the Rules, the jurisprudence and the authority of the Judgment awarding costs based on the midrange of column III to Tariff B. With regard to Item 27, some units might have been presented under Item 11, but ultimately the result would have been the same at taxation. As the parties did not argue these claims, it is preferable not to intervene and allow the 3 units as claimed.

Accordingly, a total of 8 units are allowed for Items 25, 26 and 27. [ 7 ] Some assessable services are contested and will be addressed in turn. (2) Item 2 – Preparation and filing of respondent record [ 8 ] [NAME] claims 6 units pursuant to Item 2 for the respondent record filed on June 26, 2023. [NAME] also claims the same number of units for the filing of in its respondent record in its Bill of Costs filed in A-328-19. [NAME] submits that by doing so, [NAME] incorrectly claims 6 units as the respondent records were the same in Court files A-303-19 and A-328-19, they were heard jointly, and they should not be compensated twice for the preparation of the same materials. Essentially, [NAME] rightly argues in reply that the Court did not order only one set of costs for A-303-19 and A-328-19, and it is therefore entitled to claim Item 2 on each bill of costs. [ 9 ] As already detailed at paragraph 2 of these Reasons, the Court issued joint Reasons on the merits of the judicial review cases for Court files A-303-19 and A-328-19 on July 12, 2024. However, the Court subsequently issued two separate judgments on September 10, 2024, awarding costs to [NAME] in each of the Court files. This action in itself denotes an intention to award two separate sets of costs. If the Court had intended to award only one set of costs, it would have stated so in its ruling (see, for example, [NAME] v. Canada , 2015 FCA 208 at para. 4; Care Nursing Agency Ltd. v. Canada (National Revenue) , 2008 FCA 334 at para. 4). Further, I agree with [NAME] that it had to review distinct application records in each of A-303-19 and A-328-19, as well as research and prepare submissions in response. In view of the foregoing and considering that the midpoint of column III represents 5 or 6 units, 5 units are allowed ( [COMPANY] v. [COMPANY] , 2020 FCA 134 at para. 162 ( [NAME] ); Rule 409; paragraph 400(3)(g) of the Rules ). [ 10 ] Additionally, the respondent claimed 3 units pursuant to Item 2 – half of 6 units on each of A-303-19 and A-328-19 – for two-day books filed respectively on September 26 and September 27, 2023. Item 2 is permitted once for the preparation of “all” the documents in response to an application ( [COMPANY]. v. British Columbia Hydro and Power Authority , 2023 FC 1446 at para. 17). Therefore, the units claimed under Item 2 cannot be allowed. [ 11 ] However, the day books were filed due to the potential “difficulties during the hearing in accessing the electronic materials filed” as there were “no connection available to the Court’s electronic files in the courtroom in Regina” (Direction issued on September 15, 2023). They were specifically filed at the Court’s request pursuant to the direction and, as such, they go beyond the usual preparation of the hearing provided for under Item 13. [NAME] is correct in asserting that the day books do not fall within the definition of Item 18 either as contended by [NAME], because they are not the appeal book contemplated by Rule 345. The unique circumstances warrant an allowance of 2 units – the midpoint of column III – per day book pursuant to Item 27, which leaves 2 units allowed for file A-303-19 (half of 4 units). (3) Item 5 – Preparation and filing of a contested motion [ 12 ] [NAME] claims 5 units for the motion record filed on December 19, 2022, in response to [NAME]’s motion for abeyance. [NAME] rightly submits that this claim should be struck out as the Court made no ruling regarding costs in the order dated January 20, 2023. [NAME] finally contends that it is entitled to the costs of the motion since the judge who awarded costs on the merits is the same judge who decided the interlocutory motion. The Federal Courts have consistently held that an interlocutory order which is silent as to costs is treated as an award of no costs ( [NAME] v. Canada (Attorney General) , 2013 FCA 134 at para. 14; [COMPANY]. v. [COMPANY]. , 2006 FC 1333 at para. 13). The fact that the judge who heard the motion is the same as the one who awarded costs on the merits does not permit dispensing with the jurisprudential requirement for an expressed indication awarding costs. Therefore, no costs are allowed pursuant to Item 5. (4) Items 13(a) and 13(b) – Preparation of the first and the second day of hearing [ 13 ] [NAME] claims 4 units pursuant to Item 13(a) and 3 units pursuant to Item 13(b), for the preparation of the two hearing days held on September 26, 2023, and September 27, 2023. [NAME] contends in response that the costs under Item 13(a) and (b) shall be reduced and that this claim is another attempt to “double-dip in the recovery of costs for a jointly heard motion” (Response at p. 2). Lastly, [NAME] replies that each proceeding necessitated separate and extensive preparation, including but not limited to the independent review of extensive evidentiary records and the consideration of distinct written representations in Court files A-303-19 and A-328-19. [ 14 ] The assessment officer’s jurisdiction is limited to what was ordered by the Court when it awarded costs. Once again, the Court issued two separate sets of costs, and once it is determined that [NAME] is entitled to an Item, the Judgment expressly orders to apply the midpoint of column III at taxation. In consideration of the previous, I will round down the midpoint of column III and allow 3 units for the preparation of the first day of hearing under Item 13(a) ( [NAME] at para. 162). I will also round down the midpoint of column III, which represents 2 or 3 units, and allow 2 units under Item 13(b) for the second day ( [NAME] at para. 162; Rule 409; paragraph 400(3)(g) of the Rules). (5) Item 14(a) – Appearance of first counsel at the hearing [ 15 ] [NAME] claims a total of 11 units for the first hearing day held on September 26, 2023, hearing that was held together with the application in Court file A-328-19. This rounded total represents half the total of 22 units obtained by multiplying 7.2 hours by 3 units, the midpoint of column III. I conducted a thorough review of the minutes of hearing prepared by the registry officer in attendance which contains a detailed statement of the hearing time. The reported time indicated is 5.5 hours, rather than 7.2 hours. This discrepancy arises because breaks are not considered when calculating the hearing duration. As a result of the foregoing, 9 units are allowed for the first day of hearing. That rounded total represents half of 17 units obtained by multiplying 5.5 hours by 3 units. [ 16 ] Turning to the second hearing day held on September 26, 2023, [NAME] claims a total of 4 units. This rounded amount represents half the total of 8 units claimed for both A‑303-19 and A-328-19, which was obtained by multiplying 2.5 hours by 3 units, the midpoint of column III. Again, I conducted a review of the minutes of the hearing and the reported time indicated is 1 hour and 49 minutes duration that I round up to 2 hours. As a result, 3 units are allowed for the second day of hearing. This total represents half of the 6 units obtained by multiplying 2 hours by 3 units. (6) Item 14(b) – Appearance of second and third counsel at the hearing [ 17 ] [NAME] claims a total of 16 units under Item 14(b) for the attendance of a second and a third counsel at the hearing of the judicial review held on September 26, 2023. [NAME] submits that the claim for a third counsel is not permitted under the applicable Rules and that these costs should be struck out, while [NAME] argues that the claim is appropriate on the grounds that [NAME] had three counsel to represent it at the hearing as well. [ 18 ] Item 14(b) of the table to Tariff B may be claimed for the presence of a second counsel at the hearing “where Court directs” [emphasis added]. Assessment officers are officers of the Registry, not members of the Court (Rule 2). Consequently, the decision awarding costs must bear an order of the Court entitling the recovery for assessment officers to have the necessary discretion to allow costs for the presence of a second counsel, and similarly, for a third counsel (see, for example, [COMPANY]. v. [COMPANY]. , 2001 FCT 1183 at para 2.(c)). Since this is not the case here, the claims are disallowed. [ 19 ] In total, 32 units are allowed to [NAME].

IV. Disbursements A. Printing [ 20 ] The amount of $693.23 – representing one half of the total of $1,386.45 claimed on each A-303-19 and A-328-19 – is claimed for in-house printing. In support of its bill of costs, [NAME] attached a document listing the printed documents and the number of pages, while specifying whether the printing was in colour or black and white. The rate charged is $0.50 per colour page and $0.35 per black and white page. [NAME] responds that the printing costs are excessive and should be reduced and that 80% of the materials were printed in colour which was completely unnecessary, and should not be a cost borne by [NAME]. [NAME] finally replies that the firm’s system only charges colour printing at the rate of $0.50 when a specific page within a document is printed in colour. That page, and only that colour page within the document, is charged at the colour rate. [ 21 ] With regards to in-house printing, there is a principle to the effect that the amount per page that may be claimed in a bill of costs is the actual cost incurred by a law firm, not the amount charged to the client ( Diversified Products Corp. v. Tye-Sil Corp. , [1990] F.C.J. No. 1056 (QL) at para.

35. The amounts of $0.50 and $0.35 per page are too high in comparison with the market price, which is why the amount of $0.25 will be applied to the Bill of Costs, an amount deemed reasonable by case law ( Clorox Company of Canada, Ltd. v. [NAME] , 2023 FCA 25 at para. 17). [ 22 ] Turning to the number of pages indicated in the list of printing, it is considered reasonable and represents necessary expenses to the conduct of the litigation ( [COMPANY]. v. [COMPANY]. , 2006 FC 631 at para. 3). Consequently, a total of $354.00, which represents half of $708.00 for each Court files A-303-19 and A-328-19 is allowed for photocopy expenses. B. Lunch [ 23 ] [NAME] claims half of $35.63 – which is the total claimed on each of A-303-19 and A-328-19 – for counsel’s lunch fees incurred on September 26, 2023, which was the first day of the simultaneous hearing. A receipt in the amount of $37.31 from Eurest City Hall was attached to the written representations without detailing the lunch order. In the circumstances, the rate for lunches under Appendix C of the National Joint Council Travel Directive is allowed, which was $29.60 at the commencement of assessment of costs ( Canada (Attorney General) v. [COMPANY]. , 2008 FC 934 at para. 3). The amount of $14.80, which represents half of $29.60 for each Court files A-303-19 and A-328-19, is therefore allowed.

V. Conclusion [ 24 ] [NAME]’s Bill of Costs is assessed and allowed in the amount of $6,128.80 payable by [NAME] to [NAME]. A Certificate of Assessment will be issued for this amount. [NAME], Ontario January 15, 2026 FEDERAL COURT OF APPEAL NAMES OF COUNSEL AND SOLICITORS OF RECORD Docket: A-303-19 STYLE OF CAUSE: [NAME], PEEPEEKISIS FIRST NATION, and HIS MAJESTY THE KING IN RIGHT OF CANADA MATTER CONSIDERED AT OTTAWA, ONTARIO WITHOUT PERSONAL APPEARANCE OF THE PARTIES

REASONS FOR ASSESSMENT BY: [NAME], Assessment Officer DATED: January 15, 2026 WRITTEN SUBMISSIONS BY : [NAME] For The Applicant [NAME] FOR THE RESPONDENT, [NAME] SOLICITORS OF RECORD : [NAME], Alberta For The Applicant [NAME], Saskatchewan FOR [NAME], Saskatchewan FOR [NAME], [COMPANY], Saskatchewan FOR [NAME]. Regina, Saskatchewan FOR [NAME] of Canada FOR HIS MAJESTY THE KING IN RIGHT OF CANADA (AS REPRESENTED BY THE MINISTER OF INDIAN AFFAIRS AND NORTHERN DEVELOPMENT)