Section 11 — Privacy Act: Index of personal information

The designated Minister shall cause to be published on a periodic basis not less frequently than once each year, an index of all personal information banks setting forth, in respect of each bank, the identification and a description of the bank, the registration number assigned to it by the designated Minister pursuant to paragraph 71(1)(b) and a description of the class of individuals to whom personal information contained in the bank relates, the name of the government institution that has control of the bank, the title and address of the appropriate officer to whom requests relating to personal information contained in the bank should be sent, a statement of the purposes for which personal information in the bank was obtained or compiled and a statement of the uses consistent with those purposes for which the information is used or disclosed, a statement of the retention and disposal standards applied to personal information in the bank, and an indication, where applicable, that the bank was designated as an exempt bank by an order under section 18 and the provision of section 21 or 22 on the basis of which the order was made; and all classes of personal information under the control of a government institution that are not contained in personal information banks, setting forth in respect of each class a description of the class in sufficient detail to facilitate the right of access under this Act, and the title and address of the appropriate officer for each government institution to whom requests relating to personal information within the class should be sent. The designated Minister may set forth in the index referred to in subsection (1) a statement of any of the uses and purposes, not included in the statements made pursuant to subparagraph (1)(a)(iv), for which personal information contained in any of the personal information banks referred to in the index is used or disclosed on a regular basis. The designated Minister shall cause the index referred to in subsection (1) to be made available throughout Canada in conformity with the principle that every person is entitled to reasonable access to the index.