Landlord Granted Dispensation from Consulting Tenants About Urgent Works

OUTCOME: Allowed

© CROWN COPYRIGHT

FIRST-TIER TRIBUNAL PROPERTY CHAMBER (RESIDENTIAL PROPERTY)

Case Reference

:

CHI/29UQ/LDC/2024/0121

Property

:

30-36 [ADDRESS] [POSTCODE]

Applicant: [redacted]

:

Respondent: [redacted] [NAME] 2 [NAME] 3 [NAME] [NAME] 4 [NAME] [NAME] 5 Graham and [NAME] [NAME] 6 [NAME] 7 [NAME] [NAME] 8 [COUNSEL] [NAME] 9

Representative

:

Type of Application

:

To dispense with the requirement to consult lessees about major works section 20ZA of the Landlord and Tenant Act 1985

Tribunal Member

:

Regional Judge Whitney

Date of Decision

:

15 August 2024

DECISION

2 This is a formal order of the Tribunal which must be complied with by the parties.

Communications to the Tribunal MUST be made by email to [EMAIL]. All communications must clearly state the Case Number and address of the premises.

Summary of the Decision

1. The Applicant is granted dispensation under Section 20ZA of the Landlord and Tenant Act 1985 from the consultation requirements imposed on the landlord by Section 20 of the 1985 Act in relation to the replacement of the current smoke vent to an automatic smoke vent. The Tribunal has made no determination on whether the costs are reasonable or payable.

Background

2. The Applicant seeks dispensation under Section 20ZA of the Landlord and Tenant Act 1985 from the consultation requirements imposed on the landlord by Section 20 of the 1985 Act. The application was received on 19 July 2024.

3. The property is described as:

Walks House is located in Tunbridge Wells, Kent, and is a property housing nine self contained residential flats. The property is split across 3 floors for residential, with the basement floors used for separate commerical [sic] use. The building is constructed of concrete, brick and breeze block materials

4. The Applicant explains that:

A smoke vent needs replacing with an automatic smoke vent because it no longer works. The smoke vent is important to fire safety measures in the event of a fire and help vent smoke decreasing the risk of deadly smoke inhalation. Currently there is scaffolding in place for external decorating that will provide the required access to the roof, but may not be in place much longer. We wish to take advantage of the timing regarding the scaffolding already being situated which will ultimately save the leasheholders [sic] the additional cost of re-hiring the scaffolding again at a later date and be less disruptive to their quiet enjoyment.

Further:

The main communal entrance which leads to the communal stairwell, has at the top of the stairwell a manually opertated smoke vent. This vent has ceased working and needs to be replaced with an automatic smoke vent linked to the fire alarm system. Due to the height and being located on the roof in the centre, access is extremely limited and works need to be carried out safely both externally and internally. Currently

3 there is scaffolding in place for external decorating that will provide the required access. We wish to take advanagte of the timing regarding the scaffolding already being situated which will ultimately save the leasheholders the additional cost of re-hiring the scaffolding again at a later date and causing disruption once more in short period of time.

Notice of intention sent 19/07/24 including specific notice to [NAME] of this application for dispensation.

5. The Tribunal gave Directions on 30 July 2024 listing the steps to be taken by the parties in preparation for the determination of the dispute, if any.

6. The Directions stated that Tribunal would determine the application on the papers received unless a party objected in writing to the Tribunal within 7 days of the date of receipt of the Directions. No party has objected to the application being determined on the papers.

7. The only issue for the Tribunal is whether or not it is reasonable to dispense with the statutory consultation requirements. This application is not about the proposed costs of the works, and whether they are recoverable from the [NAME] as service charges or the possible application or effect of the Building Safety Act 2022. The [NAME] have the right to make a separate application to the Tribunal under section 27A of the Landlord and Tenant Act 1985 to determine the reasonableness of the costs, and the contribution payable through the service charges.

The Law

8. Section 20 of the Landlord and Tenant Act 1985 (“the Act”) and the related Regulations provide that where [NAME] undertakes qualifying works with a cost of more than £250 per lease the relevant contribution of each [NAME] (jointly where more than one under any given lease) will be limited to that sum unless the required consultations have been undertaken or the requirement has been dispensed with by the Tribunal. An application may be made retrospectively.

9. The relevant section of the Act reads as follows:

S.20 ZA Consultation requirements: Where an application is made to a Leasehold Valuation Tribunal for a determination to dispense with all or any of the consultation requirements in relation to any qualifying works or qualifying long- term agreement, the Tribunal may make the determination if satisfied that it is reasonable to dispense with the requirements.

10. The appropriate approach to be taken by the Tribunal in the exercise of its discretion was considered by the Supreme Court in the case of [COMPANY] v [NAME] et al [2013] UKSC 14.

4 11. The leading judgment of Lord [NAME] explained that a Tribunal should focus on the question of whether [NAME] will be or had been prejudiced in either paying where that was not appropriate or in paying more than appropriate because the failure of [NAME] to comply with the regulations. The requirements were held to give practical effect to those two objectives and were a means to an end, not an end in themselves.

12. The factual burden of demonstrating prejudice falls on [NAME]. [NAME] must identify what would have been said if able to engage in a consultation process. If [NAME] advances a credible case for having been prejudiced, [NAME] must rebut it. The Tribunal should be sympathetic to [NAME](s).

13. Where the extent, quality and cost of the works were in no way affected by [NAME]’s failure to comply, Lord [NAME] said as follows:

I find it hard to see why the dispensation should not be granted (at least in the absence of some very good reason): in such a case the tenants would be in precisely the position that the legislation intended them to be- i.e. as if the requirements had been complied with.

14. The main, indeed normally, the sole question, as described by Lord [NAME], for the Tribunal to determine is therefore whether, or not, [NAME] will be or has been caused relevant prejudice by a failure of the Applicant to undertake the consultation prior to the major works and so whether dispensation in respect of that should be granted.

15. The question is one of the reasonableness of dispensing with the process of consultation provided for in the Act, not one of the reasonableness of the charges of works arising or which have arisen.

16. If dispensation is granted, that may be on terms.

17. There have been subsequent Decisions of the higher Courts and Tribunals of assistance in the application of the Decision in Daejan but none are relied upon or therefore require specific mention in this Decision.

Consideration

18. The Directions attached a reply form for the Respondents to complete to confirm whether they agreed with the application or not and if opposed, to provide a statement setting out why they oppose.

19. Only one reply form has been received by the Tribunal from the [NAME] agreeing to the application. The Applicant has confirmed in an email dated 12 August 2024 that they have received no objections to the application.

5 20. Having considered the application and prior to undertaking this determination, I am satisfied that a determination on the papers remains appropriate, given that the application remains unchallenged.

21. The reason why dispensation from consultation requirements is said to be required is to replace the existing manually operated smoke vent with an automatic on as the manual one has ceased working. Given the nature of the works and the fact that it relates to the safety and welfare of the building and its occupants, I am satisfied that the qualifying works are of an urgent nature and it is reasonable to dispense with the consultation process.

22. There has been no objection to the dispensation of the consultation requirements from any of the Lessees.

23. None of the Lessees have therefore asserted that any prejudice has been caused to them. The Tribunal finds that nothing different would be done or achieved in the event of a full consultation with the Lessees, except for the potential delay and potential problems.

24. The Tribunal finds that the Respondents will not suffer any prejudice by the failure of the Applicant to follow the full consultation process.

25. The Tribunal consequently finds that it is reasonable to dispense with all of the formal consultation requirements in respect of the replacement of the current smoke vent to an automatic smoke vent.

26. This Decision is confined to determination of the issue of dispensation from the consultation requirements in respect of the works to the smoke vent as outlined at paragraph 4. The Tribunal has made no determination on whether the costs are payable or reasonable. If a [NAME] wishes to challenge the payability or reasonableness of those costs, then a separate application under section 27A of the Landlord and Tenant Act 1985 would have to be made.

27. In reaching my decision I have taken account of the fact that no party has objected to the application. The [NAME] have had opportunity to raise any objection and they have not done so. I do however Direct that the dispensation is conditional upon the Applicant or their agent sending a copy of this decision to all the [NAME] so that they are aware of the same.

RIGHTS OF APPEAL

28. A person wishing to appeal this decision to the Upper Tribunal (Lands Chamber) must seek permission to do so by making written application to the First-tier Tribunal at the Regional office which has been dealing with the case by email at [EMAIL]

6 29. The application must arrive at the Tribunal within 28 days after the Tribunal sends to the person making the application written reasons for the decision.

30. If the person wishing to appeal does not comply with the 28- day time limit, the person shall include with the application for permission to appeal a request for an extension of time and the reason for not complying with the 28- day time limit; the Tribunal will then decide whether to extend time or not to allow the application for permission to appeal to proceed.

31. The application for permission to appeal must identify the decision of the Tribunal to which it relates, state the grounds of appeal, and state the result the party making the application is seeking.